Why Use MS Access?
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A small business of any size typically involves managing a lot of information
such as
contacts, financial and line of business
data. The time of paper-based information management is over; everyone
uses computer programs to help organize their data.
MS Excel is a great tool to start with. It allows recording related data on
separate sheets, applying formulas for calculations, sorting by different
criteria, and much more. As lists grow in size and quantity, they often become
difficult to manage –
you spend time organizing your
records instead of managing your business
. At this point, you should
consider moving your data to a database.
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There are few database products on the market. We strongly believe that
Microsoft
Access is the best platform for small businesses. It is fast,
integrates with other MS Office applications and is the most cost-effective.
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MS Access is much more powerful than MS Excel. It provides the capability to
view data while specifying any number of complex criteria. MS Excel is limited
to calculations, filtering, sorting, and aggregating data. In Excel, the user
has to do all manipulations manually.
Store and analyze your data in database
– in MS Access, you can save a query and
reuse it again and again, saving time, ensuring accuracy, and getting quality
detailed information. MS Access allows building professional looking reports
that present data in organized way.
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The power of a MS Access database is that it allows validating the data and
cross-referencing it with related data before it is recorded, so that only good
data gets in. This functionality is implemented through data entry forms. As
long as you have your data recorded, you can view it based on various criteria.
Reports present information in a meaningful way and allow the user to see the
processed data and facilitate the decision making process.
You probably heard that MS Access is easy and you might consider setting
everything up yourself. Read our article “
Don’ do it yourself
” to help you decide what path you might want to take.
We can set it up in a few hours
for simple
operations. Then it can grow as your business does. You do not even need to
purchase the software: we install a free MS Access runtime program on your
computer, and you can use your custom database to enter data and view reports.
We provide an end-to end solution for your business - from assessment to
implementation and training. Do you have several users of the database? No
problem - we will configure your computers and network to use your custom
database in a
multi-user environment.
In some cases, client-server architecture would be a preferred solution in managing yor data. .
One of the pillars of time management is delegation. Delegate your repetitive
work to a database and spend your time more productively. Delegate data entry
jobs to less senior people in your company and pay attention to the reports
generated on that data to monitor your company's progress and make the best
decisions to promote your business, to plan, to innovate and to control.
Contact us
to discuss your situation and
you will be glad you did.